{"id":2072,"date":"2020-09-02T12:00:08","date_gmt":"2020-09-02T11:00:08","guid":{"rendered":"https:\/\/alumni.ucd.ie\/magazine\/?post_type=research&#038;p=2072"},"modified":"2020-09-09T16:59:08","modified_gmt":"2020-09-09T15:59:08","slug":"going-the-distance","status":"publish","type":"post","link":"https:\/\/alumni.ucd.ie\/magazine\/2020\/going-the-distance\/","title":{"rendered":"Going The Distance"},"content":{"rendered":"\n<p><em>WHAT MAKES A UNIVERSITY<\/em> work? Its people. So how can a university work when people cannot be on campus? That was the challenge facing UCD as the Covid-19 pandemic moved rapidly across the world, bringing with it the need for enormous societal changes to protect public health. Educators and students alike were forced to accept that in order to achieve together, they had to stay&nbsp;apart. But with thoughtful leadership, the right technology and a huge community response, UCD students, lecturers and staff have been going the distance to teach, learn and work. <\/p>\n\n\n\n<p>The Covid-19 virus was identified and reported on in Wuhan, China, at the end of December 2019, and very soon after this the University was alerted to the potential global changes that the virus could bring, notes Professor Mark Rogers, UCD\u2019s Registrar and Deputy President.<\/p>\n\n\n\n<p>UCD has a presence in China through the Beijing-Dublin International College, which it runs in Beijing in partnership with Beijing University of Technology (BJUT).<\/p>\n\n\n\n<p>\u201cWe had a forewarning from seeing what happened in February at our campus in China,\u201d explains Professor Rogers. \u201cThis new disease had been reported a few weeks beforehand in Wuhan, and very suddenly the 1,000 UCD students in Beijing moved online for teaching and learning.\u201d<\/p>\n\n\n\n<h3 class=\"color-blue wp-block-heading\">Planning For Change<\/h3>\n\n\n\n<p>Even before that, senior management at UCD had been thinking&nbsp;about how to move its entire population of 17,000 undergraduate and 7,500 graduate students to distance teaching, learning and assessment should the need arise. <\/p>\n\n\n\n<p>\u201cWe started to plan how we should organise ourselves, so that if the virus came to Ireland we would be in a position to act,\u201d says Professor Jason Last, Dean of Students at UCD.<\/p>\n\n\n\n<p>He chaired the Coronavirus Monitoring Group, which brought in expertise from across the University in communications, health and safety, student health and international students.<\/p>\n\n\n\n<p>\u201cWe drew up a contingency plan and we monitored the situation,\u201d says Professor Last, who is a medical doctor. \u201cWe conveyed the messages about handwashing and isolation, about wellbeing and what to do if staff or students were concerned, and we put in place protocols should a suspected case of Covid-19 arise on campus.\u201d<\/p>\n\n\n\n<p>Then, in mid-March, the shutters came down. \u201cThe Taoiseach announced that educational institutions were to close, and we knew educational activities would have to be done differently,\u201d explains Professor&nbsp;Last. \u201cWe realised this was going to be a huge challenge \u2013 everyone was moving to working from home and working in new ways.\u201d<\/p>\n\n\n\n<p>UCD had recently updated the Virtual Learning Environment software platform, where students and staff can share materials online, he notes.<\/p>\n\n\n\n<p>\u201cThankfully, the new platform is well suited for remote delivery at scale, so it was good to have that in place,\u201d says Professor Last. \u201cThe other aspect was that the lockdown started during the fieldwork\/study break in March, so we had a window to get distance teaching and learning up and running, and to consider how to continue to make our many student supports available at a distance whilst maintaining health supports for those students who were living on campus or nearby.\u201d<\/p>\n\n\n\n<h3 class=\"color-blue wp-block-heading\">Rapid Changes<\/h3>\n\n\n\n<p>Lecturers across the University sprang into action, preparing and delivering lectures online to students in real time, and recording and uploading lectures for students to watch when they could and responding to student queries.<\/p>\n\n\n\n<p>Then came time for exams. In some cases, the assessments had changed from end-of-semester exams to assignments. And where exams happened, they were either \u201clive\u201d and timed, or students were given a deadline to submit.<\/p>\n\n\n\n<p>Across the board, the distance teaching and learning approach needed latitude, notes Professor Last, who experienced delivering tutorials remotely during lockdown.<\/p>\n\n\n\n<p>Like others, he has been largely working from home \u2013 Co Wexford in his case \u2013 and he appreciates that the change in setup can bring challenges.<\/p>\n\n\n\n<p>\u201cFor this transition to distance working, we had to take into account that everyone across the entire body of staff, faculty and students would have bandwidth issues during this time,\u201d he says.<\/p>\n\n\n\n<p>\u201cAnd by that I mean not only their immediate access to the Internet, but they may also have caring responsibilities in their families. Also, if a student moved home, perhaps there was little space for them to get a quiet corner. Then if they were an international student, they could now be in a completely different time-zone to Ireland. So while a live online lecture meant students had the opportunity to ask questions and enter into discussions, there were also cases where a recorded lecture was going to work better in practice.\u201d<\/p>\n\n\n\n<h3 class=\"color-blue wp-block-heading\">Technology At Scale<\/h3>\n\n\n\n<p>For Trish Mountjoy, ensuring that the underlying technology did its job to keep everyone connected during lockdown was top&nbsp;of&nbsp;her&nbsp;list. As Head of Educational Technology Services at UCD IT Services, she delivers technology solutions and services for the University as a whole. Before Covid-19 hit, she had been focused on getting the new Virtual Learning Environment bedded down, and ensuring that staff and students alike could use it.<\/p>\n\n\n\n<p>\u201cWhen the lockdown happened, we had five weeks of the teaching term left, followed then by an assessment period,\u201d says Mountjoy. \u201cBut we were in a good position for that, because the Brightspace platform we had introduced is delivered as SaaS (software as a service), hosted in AWS (Amazon Web&nbsp;Services), so we knew the platform would have the capacity to scale and adjust to the increase in demand.\u201d<\/p>\n\n\n\n<p>With confidence that the system would cope with the surge during lockdown, Mountjoy and colleagues tried to keep the user-facing changes to a minimum. \u201cWe were reluctant to heap more technology into the mix,\u201d she explains. \u201cWe wanted to keep things as consistent as we could and not introduce new elements, to help minimise the stress for both faculty and students.\u201d<\/p>\n\n\n\n<p>During the \u201cemergency pivot to online\u201d, IT Services worked with several other departments to ensure a seamless delivery of teaching and learning and assessments, all happening at scale. \u201cDuring the live exams, which ran over three weeks, we had just over 40,000 sittings of exams run on the platform&nbsp;with very few difficulties,\u201d says Mountjoy.<\/p>\n\n\n\n<p>\u201cWe had to make the change to at-distance out of necessity and very rapidly. Now that people have some time to reflect, I hope there will be some positive experiences, and we can consider what additional aspects of technology- enhanced learning could be integrated into teaching and assessment in the future.\u201d<\/p>\n\n\n\n<h3 class=\"color-blue wp-block-heading\">Resilience and Response<\/h3>\n\n\n\n<p>For Professor Marie Clarke, Dean of Undergraduate Studies at UCD, the transition to working at a distance has highlighted the resilience of the UCD community.<\/p>\n\n\n\n<p>\u201cThere has been a huge generosity among students and faculty and staff working together,\u201d she says. \u201cWe also had the UCD Teaching and Learning Unit led by \u00c1ine Galvin, IT Services Support led by Trish Mountjoy and Genevieve D\u2019Alton and Assessment led by Karen McHugh all bringing their perspectives and skills to the problem, and it made the support so much richer. Then the fact that all could be achieved in a virtual environment and at such speed was amazing.\u201d<\/p>\n\n\n\n<p>UCD students also stepped&nbsp;up to the plate, and the preliminary findings of a survey show they generally rated the University\u2019s transition to distance teaching, learning and assessment highly. More than 5,200 UCD students responded to the survey, and Professor Clarke and Maura McGinn, Director of UCD Institutional Research, have been analysing the results.<\/p>\n\n\n\n<p>The students\u2019 answers highlighted some of the challenges they faced during the Covid-19 lockdown, including loneliness, anxiety, a difficulty in sustaining concentration and a lack of structure to their day. And while the majority of respondents would not undertake online learning by choice, the students were largely happy with the rapid response of their lecturers and just over half of the students now feel more comfortable with learning at a distance than they did before the pandemic. \u201cReflecting on the experience of transitioning to working at a distance means we can now figure out what works well for the&nbsp;future,\u201d says Professor Clarke.<\/p>\n\n\n\n<h3 class=\"color-blue wp-block-heading\">Look to the Future<\/h3>\n\n\n\n<p>And what might that future look like for UCD students, faculty and staff? With so much uncertainty baked into the global Covid-19 pandemic, anticipating the finer details of how UCD will operate in the coming academic year is not easy. But UCD Registrar&nbsp;Professor&nbsp;Rogers and colleagues want to ensure that people can have as much of an in-person experience at UCD as they can while keeping safe and healthy.<\/p>\n\n\n\n<p>\u201cIt is likely that many lectures will remain at a distance, and small groups can be present on campus for discussions and practicals and in labs to carry out research, but in a manner that they can maintain social distancing,\u201d says Professor Rogers. \u201cWe want to ensure that people can have as much of an engaged campus experience as possible while keeping safe and healthy.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full no-borders\"><img loading=\"lazy\" decoding=\"async\" width=\"1300\" height=\"861\" src=\"https:\/\/alumni.ucd.ie\/magazine\/wp-content\/uploads\/2020\/09\/Infographic.jpg\" alt=\"\" class=\"wp-image-2116\" srcset=\"https:\/\/alumni.ucd.ie\/magazine\/wp-content\/uploads\/2020\/09\/Infographic.jpg 1300w, https:\/\/alumni.ucd.ie\/magazine\/wp-content\/uploads\/2020\/09\/Infographic-300x199.jpg 300w, https:\/\/alumni.ucd.ie\/magazine\/wp-content\/uploads\/2020\/09\/Infographic-1024x678.jpg 1024w, https:\/\/alumni.ucd.ie\/magazine\/wp-content\/uploads\/2020\/09\/Infographic-768x509.jpg 768w\" sizes=\"(max-width: 1300px) 100vw, 1300px\" \/><\/figure>\n\n\n\n<p class=\"has-small-font-size\"><em><strong>Text:<\/strong> Dr Claire O\u2019Connell<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>WHAT MAKES A UNIVERSITY work? Its people. So how can a university work when people cannot be on campus? That was the challenge facing UCD as the Covid-19 pandemic moved rapidly across the world, bringing with it the need for enormous societal changes to protect public health. Educators and students alike were forced to accept&#8230;<\/p>\n","protected":false},"author":1,"featured_media":2115,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[69],"tags":[],"class_list":["post-2072","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-69"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Going The Distance - UCD Connections<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/alumni.ucd.ie\/magazine\/2020\/going-the-distance\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Going The Distance - UCD Connections\" \/>\n<meta property=\"og:description\" content=\"WHAT MAKES A UNIVERSITY work? 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